Site diary template
A site diary is the day's record for an area: the weather, who was there, what was done against the plan, what arrived, who visited and what held the work up. Write it on the day, and have it signed off before the shift ends.
Free, with no sign-up. A4 portrait, one page. The spreadsheet adds up the totals for you.
What's on it
- Heading
- project, area, date, written by, shift and contract no.
- Weather
- morning, afternoon, low °C, high °C and wind, 1 rows
- Labour on site
- company, trade, number and hours, 3 rows, with totals
- Work done
- activity, status and what happened, and any change from the plan, 4 rows
- Deliveries
- description, supplier, quantity and received, 2 rows
- Visitors, inspections and instructions
- time, name and company and why, or the instruction given, 2 rows
- Delays, incidents and anything else
- 2 ruled lines
- Signatures
- for the contractor and for the client
Read the guides
- What to record in a site diaryWhat to write in each day's entry, how to write it so it still stands up a year later, and why it should match the hours booked.
- Standing time: recording idle plant and labourWhat standing time is, why idle machines and gangs are usually claimed as a delay rather than daywork, and how to record them so they get paid.
- What UK courts say about site recordsFive UK court cases that show how site records win or lose a dispute, and what each one means for the people who keep the diary and the daywork sheets.
Keeping it in Dayworks
In Dayworks, each area's diary starts from the day's briefing, with the activities, the hours booked and the weather already on it. Once a manager signs it off it's locked, and it goes out as a sheet like this one.
Other templates
- Daywork sheetRecord the labour, plant and materials used on instructed daywork, with a box for the client's representative to sign on the day.
- Daily activity briefing (DABS)Plan each area's activities, plant, permits and deliveries for the shift, with the toolbox talk, key risk and a sign-on sheet.
- Labour allocation sheetBook each person's hours against the day's activities, with totals by person and by activity, so every hour on site is accounted for.
- Toolbox talk recordRecord a toolbox talk: the topic, the key points, questions and actions, and a signature from everyone who attended.
- Permit to work registerLog every permit issued on site: its number, type, location, who issued it and to whom, when it runs out and when it was closed.
- Delay logLog every delay on site from the day it starts to the day it clears: what stopped, what was in the way, who stood idle and who was told.